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   👋 Elevating Flight Schools with Seamless Efficiency

The Free All-In-One Flight School Software

Manage your flight school for free with one simple, intuitive software platform.

🎉 Yes, it's really free! Here's how. 

❓ Open questions? Book a demo here.

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"NeedleNine's features and reporting capability helped me grow my operation from a single airplane and instructor to a multi-location, top rated school with a fleet of over 70 aircraft."

Gordon Alvord

- Gordon Alvord, Flight School Owner & Co-Founder

Flight School Owner Using NeedleNine

Featured By:

In Partnership With

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The Swiss Army Knife For Flight Schools

Manage Your Entire Operation With One Platform

Reduce costs, grow revenue, and run your flight school more efficiently with easy-to-use software.

Use NeedleNine to handle all of your daily flight school needs. Follow up on leads, close sales, optimize scheduling, manage all your fleet - and more!

Whether you have one or multiple locations, Needlenine has the features you need to grow a successful operation.

Pricing

Free-For-Schools Forever With Our Flat $1 Client Fee  

Running a flight school requires a lot of overhead.  

So, every dollar saved is a dollar that you can reinvest in your business's growth - right? 

That's why we don't make money unless you make money: when you use NeedleNine, we automatically add a service fee to every invoice generated for your students and rental clients. For schools, the use of our software is absolutely free.

Clients don't mind (or even notice), as it's less than a rounding error on a $400+ bill. However, flight schools are instantly more profitable as a result. 

Less Than A Rounding Error

Client Invoice Example

Services Qty Rate Line total
Helicopter (1h Rental) 1 $340 $340
Instructor 1 $73 $73
Subtotal $413
Tax (10%) $41.30
Service Fee $1
Total due US$455.30

Getting Started Is Easy

Get Up And Running In 20 Minutes - No CC Required

Setting up NeedleNine is easy, and you can be up and running in 20 mins. You don't need to be tech-savvy. We have experts on the team that can help you every step of the way.

If you're switching from another flight school management software, we can migrate your aircraft list, user list and settings and get you started with Needlenine right away.

Or book a demo here

Features

Run Your Entire Flight School From One Place

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Lead 1
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Lead 2
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Lead 3

Simple Plug-And-Play CRM

Dealing with a lot of potential client inquiries that you struggle to keep up with? With our purpose built plug-and-play CRM you can easily follow up with potential students and close more deals.

 
 
 
 
 
 
 
 
 
 
 
 
 
 

Flexible 1-Click Scheduling

Easily create and assign schedules for instructors and students across one or more locations with one click. Effortlessly maximize aircraft and pilot availability to guarantee maximum profit.

 
 
 
 
 
 
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Monitor Students' Progress

Grade and track the progress of each student from the first lesson to graduation. Assess the feedback of your instructors. As a result, students stay engaged and book more lessons . 

Bank Name
**** **** **** 1234
John Doe 12/25

Payments & Accounting

Instantly generate invoices using custom accounting settings. Sit back as your clients pay with one click at check-in or enroll in Autopay. And yes, we sync seamlessly with Quickbooks and popular payment providers.

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Maintenance
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Aircraft Management

Guarantee timely maintenance of your fleet and keep everyone on the same page. Maintenance and inspection dates automatically update and prevent scheduling or dispatch if something is not in order.

 
 
 
 
 
 

Real-Time Insights And Analytics

Thanks to our advanced reporting tools, you can manage your flight school in one place and in real-time. At any time, glance over the operational data to quickly identify areas to reduce costs and increase profit.

 
 

Integrations

Seamlessly Integrates With Your Business Stack

Our software has integrations for Hubspot, MailChimp, Quickbooks, Gravity Payments and other tools you might already use for your flight school. This helps you automate your workflows, and makes the transition to NeedleNine as simple as possible.

Seamlessly Integrates With Your Business Stack

Our software has integrations for Hubspot, Quickbooks, Zapier, Gravity Payments and 12 other business software you might already use for your flight school. This makes the transition to NeedleNine as simple as possible.

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Testimonials

What Other Flight School Owners Are Saying

"Needlenine's scheduling system has revolutionized the way we manage our flight school. It's efficient, user-friendly, and has greatly improved our operations."

Bradley-Donaldson-Rainier-Flight-Services
Bradley Donaldson, Co-owner Rainier Flight Service

"Switching to Needlenine was so simple! Scheduling is effortless, maintenance tracking is clear, and their support team is always there when we need them. Highly recommend!"

Vertical-Vision-Flight-Academy
- HR & Accounting Team, Vertical Vision Flight Academy
Gordon Alvord - Founder

About

Hi, I'm Gordon! 👋

I'm a Gold Seal flight instructor and airline captain with 20,000+ hours of training and flying experience. I'm also an owner of the PNW's largest flight school with 70+ aircraft and the co-founder of NeedleNine. 

As I was growing my flight school, I faced the following problem: 

  • I couldn't keep track of my leads, enrollment and retention. 
  • I juggled a bunch of different software for scheduling, invoicing, spreadsheets and yes, even paper files.
  • Managing the daily operation left no time for business development or client experience.

In short: I was caught in an administrative nightmare. 

So I teamed up with a few talented engineers to build a software solution and streamline operations, enhance communication and simplify administrative tasks. 

My goal was to scratch my own itch, and it worked.

I've unlocked growth (and reduced costs) for my own operation and I'd like to show you how to do the same for yours.

Thanks! 
- Gordon Alvord

FAQ

Frequently Answered Questions About NeedleNine

We hope we could answer most of the questions that you had about our software in the previous sections. In case you have any more thoughts lingering top of mind, here are the most common questions we get - and their answers:

Is it really free forever?

Yes, absolutely. The software is free for flight schools forever. 

This is due to our pass-through client fee model. In the same way some restaurants add service charges to bills, we add service charges to our bills too.

The only difference? Clients typically don't mind in our scenario. 

Most clients mind a 10% service charge on a dinner that costs $50. Most clients won't mind (or even notice) a $1 charge on a flight lesson that costs them $300. 

Is this easy to set up?

Yes, absolutely. We want to make it as easy as possible to get started with our software. That's why we built the software to be as intuitive as possible while flexible to meet your existing business workflows.

Transition of the data is seamless as well, due to our integrations. 

In addition, our support staff is ready to help you every single step of the way - we can quickly import your aircraft and users, and set up your seamless link to Quickbooks too. You can be up and running in days instead of weeks or months.

How long does the setup take on average?

Well, not long. On average, we get everything set up in under 1 hour.

Do I need to be tech-savvy to use this?

No, you really don't have to be tech-savvy. We've created NeedleNine so it's intuitive to use.

We want NeedleNine to be used by people like you and me, without the need for technical skills. 

If you can find yourself your way around this website, you can find your way around our software - guaranteed. 

Can I just use some functionality of the software?

Yes, absolutely. If you are a smaller operation there is no need to use all of the advanced tools.  Our goal is to help your business thrive and take advantage of the features you need as you grow.

Please reach out via contact form to discover what the best solution would be for your flight school. 

Does this work for me even if I have multiple locations?

We've built NeedleNine so it works with multiple locations seamlessly. 

We think that's where our software really shines. After all, the administrative tasks are a lot in one location, but with 2, 3 or 5+ locations? Admin can quickly become a nightmare.

So the more locations you have, the better - because it will streamline an even bigger chunk of your admin tasks. 

And if you have one location, just know that NeedleNine will work even if you decide to expand to more locations in the future. 

Do you also integrate with other software solutions?

Yes, we do! NeedleNine is designed to be a one-stop shop for most operations.  But if you are looking to implement sophisticated marketing campaigns you can easily set up targeted newsletters through Mail Chimp or Constant Contact.

Or unlock the benefits of a  comprehensive LMS system through progress sync with Gold Seal online courses.

Contact us for a complete list of integrations and how to take you school to the next level.

I have another question.
Sure thing, please reach out to us over the contact form - or let us know your questions on a free demo call.

Comprehensive Flight Scheduling

Needle Nine offers an intuitive flight scheduling service designed to streamline operations for flight schools. Our software allows you to manage aircraft and instructor availability seamlessly, ensuring efficient resource allocation. With real-time updates and automated notifications, you can minimize scheduling conflicts and maximize training opportunities. Our user-friendly interface makes it easy for both instructors and students to view and manage their schedules. Enhance your operational efficiency and provide a better training experience with our scheduling solutions.

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Student Progress Tracking

Our student progress tracking system provides flight schools with powerful tools to monitor and evaluate student performance. The software allows instructors to log flight hours, track skill development, and identify areas for improvement. With detailed reports and analytics, students can receive personalized feedback and tailored training plans. Keep parents and stakeholders informed with easy-to-share progress reports. Our tracking system ensures that students stay on track to meet their aviation goals efficiently and effectively.

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Billing and Invoicing Solutions

Simplify your financial operations with Needle Nine's billing and invoicing solutions tailored for flight schools. Our platform automates payment processing, generates detailed invoices, and manages student accounts with ease. You can customize billing cycles and set up automatic reminders to ensure timely payments. With secure transaction handling and comprehensive financial reporting, you gain full visibility into your revenue streams. Our solutions help you reduce administrative burdens and focus more on delivering quality flight training.

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Contact

More Questions? We're Here For You

Any more questions, concerns or feedback top of mind? Please feel free to reach out with the form below. We'll get back to you within 48 hours.